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Client summary
Do Yoga With Me is a leading publisher and wellness company specializing in on-demand Yoga and meditation training and workshops. From online classes and wellness programs to events and live retreats serving all levels and abilities, the company produces a rich, comprehensive, and ever-expanding library of instructional audio and video content serving a large global community of health and wellness influencers and enthusiasts. The company’s mission is to help the world achieve greater well-being while being kind to the planet.
Industry
Healthcare
website
https://doyogawithme.com
Key results
Reduction in unnecessary meetings and ad-hoc communications
Improvement in the team’s visibility over current work-in-progress
Increase in weekly on-time project and task completion rates
Decrease in last-minute, rushed timelines
Improvement in team health and cohesion
people
teams Behind the Work
- Inconsistent processes for managing a growing pipeline of content production projects across multiple teams and locations
- Low visibility over production work in progress
- Fragmented workflows between internal team members and 3rd parties
- Inconsistent cadence resulting in too many ad hoc meetings
- Increasing rates of excessively rushed timeline
Challenges
barriers to scale
steps
client priorities
- A streamlined process for capturing, prioritizing, refining and tasking new production projects
- A single, transparent location to view all work in progress and all assignments
- A consistent weekly meeting cadence for project planning, tasking, and feedback
- Training to help the team consistently execute on the new processes
- The reporting and measurement solutions to effectively track progress
We were expecting the Completing team to help us implement Asana. Instead, they helped us understand how to actually run a business in a healthy way.
David Procyshyn.
Founder CEO, DoYogaWithMe
Solutions
steps to streamline
- The engagement began with a focus on streamlining the company’s video production processes
- Calls were scheduled with the core production team to facilitate a learn-while-doing approach embedded directly inside the team’s real-world environment, allowing for minimum disruption to the business
- The company’s Asana work management solution was designed and configured in real-time, allowing for instant feedback, testing, and iteration
- Must-have workflow improvements were built first
- This helped to remove the most pressing bottlenecks before layering in additional processes or automation
- Training was integrated into each working session and geared toward building the team’s foundational understanding around Agile methodologies, principles, and practices
- Additional training was designed to help the company’s Production Manager organize and manage the team’s work while serving as the primary go-between
- A pre-set Weekly planning call was established with a structured agenda designed to minimize excessive, ad hoc communication and open loops
- To make Asana work for each team, project backlogs and boards were tailored for each team, including advanced features such as custom fields, templates, and portfolios
- An experienced Completing Implementer guided and facilitated the process from end-to-end, freeing-up key stakeholders to remain focused on other core business activities
- Over four weeks, solutions were extended-out to the company’s other teams including Marketing and Events
Execution
putting plans into action
Approach
how we planned the work
Results
What’s improved
- Visibility overall work in progress
- Teams are equipped with a clear process for working through and breaking-down complex projects and tasks
- Accelerated production with fewer last-minute rushed timelines
- Significant reduction in unnecessary meetings and communication
- Improved alignment, coordination, and conflict resolution
- Reduction in stress and anxiety across all teams
- Leadership freed from project management tasks with more space to focus on growth
The value we received is immeasurable and far exceeded my expectations. Without it, I would not have known the extent of the waste and inefficiency that was occurring in our business. I realize how much more we could have grown during our earlier stages if we had gone through this process sooner.
David Procyshyn.
Founder CEO, DoYogaWithMe
