pm systems

Your team.
at their best.

Adopt the same proven project and task management methods practiced by today’s top performing teams
Eliminate wasted time & inefficiency
Reduce the noise & disruption
Delight your customers & grow faster
For teams ready for change

From Chaos to Clarity in 6-Weeks

The Power to Focus
Teams are struggling to complete their work. Excessive interruption in the workday is killing productivity. The right systems, workflows and communications can make all the difference
The Flexibility to Adapt
When the landscape shifts, teams are equipped for change without all the whiplash and rework. Clear prioritization, improved visibility and better feedback loops eliminate confusion & frustration
The Capacity To Scale
The simplified, streamlined practices and workflows practiced by today’s top performing companies will help you and your team get to market sooner without all the frustration, indecision and guesswork    
40
%

Average project failure rate for low-performing organizations*

9.9
%

Percentage of every dollar wasted due to poor project performance*

21
X

Average cost savings for high performing organizations that invest in proven project practices*

265
%

Average return of investment for organizations with skilled project management**

Train-the-Trainer Or Train the Team

Guided Implementation
For firms with or without existing project and task management systems looking for acceleration combining the best of human + AI execution.
Includes:
We guide and demonstrate it,
you do it
Human + AI execution frameworks
Live expert facilitation + Slack/Teams support
Embedded Implementation
For firms seeking a deeper level of hands-up PM execution support at both the management and front-line team levels.
Includes:
We guide it, lead it, and do it for you
Full immersion into your environment
Flexibility to adapt quickly across teams

Who’s it For

Team
Any team struggling to complete their projects on time
Organization
Any organization lacking the consistent daily and weekly systems and practices to execute at their best

A Sample of What You’ll Learn

Framework

The three-part framework for setting-up every project for success from the start

Planning

The one-shot planning method that eliminates overthinking and accelerates execution

Prioritization

Prioritization and estimation for better predictability while reigning in scope-creep

cadence

The weekly cadence that frees-up teams, reduces excessive meetings and drives clarity

formula

The simple two part formula for defining every task with a clear definition of done

communications

The communications systems and feedback loops that keep decision velocity high

system

The organizational system that eliminates the relentlessdaily disruption

workflows

The streamlined workflows that break down silos and turn complexity into simplicity

reporting

The real-time visibility, dashboards and reporting to keepstakeholders informed

For teams ready for change

Path To Acceleration

Week 1
Fundamentals of great project execution
Setting-up for project success from day one
The skills and traits for becoming a highly effective PM
Week 2
PM frameworks and methodologies
Value-driven prioritization and planning
Applied AI execution
Week 4
Setting-up your single source of truth
Your ideal weekly cadence + meeting efficiency
Clarifying alignment, roles, expectations 
Week 3
Effective tasking and sub-tasking
Deadlines vs. dreadlines (meeting timelines) 
Accelerating hand-offs, feedback, approvals
Week 5
Communication practices and systems
Internal and freelance/contractor coordination 
Buy-in, conflict, ambiguity - keeping the focus
Week 6
Intelligent automation that simplifies
Setting-up your real-time reporting dashboards
Achieving excellence in execution (building on the foundation)

Teams We Support

Sales teams
Marketing teams
Product teams
Operations teams
Development teams
Customer Support teams
Recruiting & Hr Teams
Finance teams
Creative teams
Legal teams
Logistics teams
event teams

Effective Weekly Execution = Faster Growth & Healthier Teams

Less wasted time
Reduced interruption
Greater clarity and visibility
Better communication
Flexibility to seize new opportunities
Ability to adapt quickly
Increased ROI
Reduced total cost
Improved productivity
Engaged, empowered teams
Early elimination of risk
Early realization of value
Clients

What they’re saying

Client Case Studies
Asana Case Study
Learn More
Asana + Agile Implementation
Learn More
Process Improvement + Asana Implementation
Learn More
More Work
More Work
Why us

we make it simple

Start Immediately
[Description]
No Contracts
[Description]
One flat rate
[Description]
Unlimited Workflows
[Description]
Your tech stack
[Description]
100% Service Guarantee
[Description]

Steps to start your project

Step 1
Describe your project
Outline your vision and goal with basic context and background info. Use our simple questionnaire or book a call with a specialist.
Step 2
Choose your project lead
Pick your project lead or we’ll assign one for you based on your needs. All of our Project Leads are certified with a minimum of 5+experience supporting technical and creative teams.
Step 3
Pick your start date
No complicated onboarding process. We dive in, map out a plan and get to work, driving consistent daily progress, removing barriers along the way and reporting back regularly.  
Pricing

Flexible Plans to fit your budget and pace

Choose between One Time Project or Multiple Projects
One-Time Project
For companies seeking rapid delivery of a single important project on a done-for-you or done-with you basis
Month-to-month, no contracts
Start immediately
Fractional or dedicated 
Frequent updates and dashboards
Your tools and tech 
100% service guarantee
Starting at
$3.5k
/ month
Book a Call
Book a Call
Multiple Projects
For companies seeking delivery of a number of important projects related to one or more departments, companies, or business units
Month-to-month, no contracts
Start immediately
Fractional or dedicated 
Frequent updates and dashboards
Your tools and tech 
100% service guarantee
Starting at
$4.5k
/ month
Book a Call
Book a Call
One-Time Project
For companies looking to streamline a single process,
function or department
Month-to-month, no contracts
End-to-end process mapping
Data processing and migration (AI ready)
Unlimited automations and integrations
100% service guarantee
Starting at
$4.5k
/ month
Book a Call
Multiple Projects
For companies looking to streamline multiple interconnected processes across multiple teams, departments and functions
Month-to-month, no contracts
End-to-end process mapping
Data processing and migration (AI ready)
Unlimited automations and integrations
100% service guarantee
Get a Quote Fast
Book a Call
One-Time implementation + TRAINING
For teams with or without existing project management looking to accelerate delivery while reducing workload and driving efficiencies
6-week install (Option to extend)
Best-practice training (learn while doing)
Your tools and tech
Workflow automations + AI
Turn-key templates, guides, and playbooks
100% service guarantee
Get a Quote Fast
Book a Call
PM Workflow Set-up, Training, Optimization
For firms looking to streamline a number of project and process related functions across multiple teams, departments, or business units 
Month-to-month, no contracts
End-to-end project and process workflows
Best-practice training (learn while doing)
Unlimited automations and integrations
Complete change management plan
100% service guarantee
Get a Quote Fast
Book a Call
One-Time Project
For companies seeking rapid delivery of a single important project on a done-for-you or done-with you basis
Month-to-month, no contracts
Start immediately
Fractional or dedicated 
Frequent updates and dashboards
Your tools and tech 
100% service guarantee
Starting at
$3.5k
/ month
Book a Call
Book a Call
Multiple Projects
For companies seeking delivery of a number of important projects related to one or more departments, companies, or business units
Month-to-month, no contracts
Start immediately
Fractional or dedicated 
Frequent updates and dashboards
Your tools and tech 
100% service guarantee
Starting at
$4.5k
/ month
Book a Call
Book a Call
One-Time Project
For companies looking to streamline a single process,
function or department
Month-to-month, no contracts
End-to-end process mapping
Data processing and migration (AI ready)
Unlimited automations and integrations
100% service guarantee
Starting at
$4.5k
/ month
Book a Call
Multiple Projects
For companies looking to streamline multiple interconnected processes across multiple teams, departments and functions
Month-to-month, no contracts
End-to-end process mapping
Data processing and migration (AI ready)
Unlimited automations and integrations
100% service guarantee
Get a Quote Fast
Book a Call
One-Time implementation + TRAINING
For teams with or without existing project management looking to accelerate delivery while reducing workload and driving efficiencies
6-week install (Option to extend)
Best-practice training (learn while doing)
Your tools and tech
Workflow automations + AI
Turn-key templates, guides, and playbooks
100% service guarantee
Get a Quote Fast
Book a Call
PM Workflow Set-up, Training, Optimization
For firms looking to streamline a number of project and process related functions across multiple teams, departments, or business units 
Month-to-month, no contracts
End-to-end project and process workflows
Best-practice training (learn while doing)
Unlimited automations and integrations
Complete change management plan
100% service guarantee
Get a Quote Fast
Book a Call
One-Time Project
For companies seeking rapid delivery of a single important project on a done-for-you or done-with you basis
Month-to-month, no contracts
Start immediately
Fractional or dedicated 
Frequent updates and dashboards
Your tools and tech 
100% service guarantee
Starting at
$3.5k
/ month
Book a Call
Book a Call
Multiple Projects
For companies seeking delivery of a number of important projects related to one or more departments, companies, or business units
Month-to-month, no contracts
Start immediately
Fractional or dedicated 
Frequent updates and dashboards
Your tools and tech 
100% service guarantee
Starting at
$4.5k
/ month
Book a Call
Book a Call
One-Time Project
For companies looking to streamline a single process,
function or department
Month-to-month, no contracts
End-to-end process mapping
Data processing and migration (AI ready)
Unlimited automations and integrations
100% service guarantee
Starting at
$4.5k
/ month
Book a Call
Multiple Projects
For companies looking to streamline multiple interconnected processes across multiple teams, departments and functions
Month-to-month, no contracts
End-to-end process mapping
Data processing and migration (AI ready)
Unlimited automations and integrations
100% service guarantee
Get a Quote Fast
Book a Call
One-Time implementation + TRAINING
For teams with or without existing project management looking to accelerate delivery while reducing workload and driving efficiencies
6-week install (Option to extend)
Best-practice training (learn while doing)
Your tools and tech
Workflow automations + AI
Turn-key templates, guides, and playbooks
100% service guarantee
Get a Quote Fast
Book a Call
PM Workflow Set-up, Training, Optimization
For firms looking to streamline a number of project and process related functions across multiple teams, departments, or business units 
Month-to-month, no contracts
End-to-end project and process workflows
Best-practice training (learn while doing)
Unlimited automations and integrations
Complete change management plan
100% service guarantee
Get a Quote Fast
Book a Call
FAQ

Your questions, answered

What types of projects do you specialize in?
Operational improvement projects. Examples include finance, IT/development, sales, marketing, legal, HR and other operations functions. Specifically two primary components: 1) Business process efficiency and software optimization. 2) Project management best practices and training, following a lean, Agile approach.
Is this a good fit for my business?
Our solutions are best suited for companies committed to operational excellence in all areas, yet wish to start with one or more specific, immediate priorities as a starting point. We spend enough time upfront to clearly understand your business objectives, then move quickly into execution with a strong bias to action, learning and adjusting as we go.
How do I get started?
Call, email, or schedule a time to speak with us. We’ll ask a few questions and send an initial quote usually within 24hrs.
Can I implement more than one project at a time?
Yes. We can focus simultaneously on as many areas of your operation as needed to ensure all dots connect with a broad understanding of the challenges and how it all fits together.
How long will my project take to complete?
Each project is unique, with variables that influence timelines. Small, limited scope projects can wrap-up in 2-4 weeks, mid-size projects 6-8 weeks, and larger, more comprehensive projects 3-12 mos.+ . Work is completed sooner when weekly goals are clearly defined, reviews and approvals are timely, and the number of decision-makers is kept to a minimum.
How will I know the total cost of my project?
Once we’ve mapped your project in writing, we’ll provide an estimate. Only after you approve, will development begin.
What happens if the project estimate comes-in higher than my budget?
There is never any obligation to start your project. Once the scope is defined, you’ll have the information you need to make a go, no-go decision. If you don’t currently have a written project plan, we’ll write one for you for a modest one-time road-mapping fee. With every project, there are unknowns. Exhaustive planning invariably results in unnecessary delays. We prefer minimal planning and only enough to achieve alignment based on your broader objective and your most pressing need in the areas that will deliver the most value to your business, the soonest. This allows for quick adaptation based on real world feedback and helps avoid the typical delays from re-quotes and change-orders. Once your plan is defined, you are free to hire us or another team to implement.
Are there any long-term contracts or hidden fees of any kind?
Never. We do offer pricing advantages for retainer-based managed services programs available on a monthly, quarterly or annual basis. Inquire with your Client Success Manager for details. Or, email done@completing.com.
How are projects priced?
Work is priced based on each unique project using an upper and lower range that incentives the earlier timeline, while allowing flexibility for mid-stream changes as priorities shift. This prevents the typical delays caused by change-orders and re-quotes. We’ve found a strict fixed-scope approach generally falls short of expectations as on-the-ground events unfold and priorities adjust. Invariably, this creates unnecessary stops and starts when projects are re-scoped and re-quoted. Deadlines become moving targets, resulting in a loss of momentum. We have removed this constraint in favor of a more flexible model that allows for quick adaptation, even late in development. This results in products, services, and solutions that more accurately reflect customer feedback and market conditions.
Who does my Completing Project Lead report to?
Your Project Lead reports to you. They meet with you weekly to review progress, gather feedback, adjust priorities, and define next steps in daily coordination with your internal team or outside vendors. Your Completing Project Lead serves as your single point of contact and are the glue that keeps work on track and everyone on the same page.
What happens if a member of my project team can’t complete their work?
Life happens. No project is immune and there are always barriers along the way. A little preparation, however, goes a long way. We maintain an ever-growing pool of creative and technical talent that can quickly fill the gap if needed.
What happens when my project is completed and delivered?
We transition out once you and your team are confident running your new processes without us. You are free of course, to keep us onboard in a limited, scaled-down capacity as needed.
What activities will my Completing Project Lead perform and not perform?
Our Project Leads are experienced technical specialists and project managers charged with completing your project on time and on budget. They maintain focus and clarity in language teams understand. They troubleshoot issues, remove barriers, and enable teams to meet their commitments and perform at their best, optimizing efficiencies along the way.  They review progress, check quality, gather feedback, and maintain strategic alignment. They guide self-organization, instilling a sense of purpose while minimizing distraction and fostering a positive, collaborative environment for everyone.
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